registration, waiver, legal stuff

as with any good experience, there comes the nitty-gritty. the details, the sign-your-life-away moment. below you will find:


1. registration forms in pdf & word formats, also text below. we find it easier to print out from the pdf or word document than trying to print from the website itself.

  1. 2. medical info & emergency contact & planning

  2. 3. assumption of risk & liability waver

  3. 4. terms, conditions, costs

  4. 5. tour costs & inclusions


2020 Tours REG form pdf.pdf

2020 Tours REG form.docx


registration form(s) can be faxed to our secure line: 505-989-4105, emailed to dfleig@mac.com or mailed to 320 tesuque drive, santa fe, new mexico 87505.


proof of travel insurance is now REQUIRED. research insurance at www.insuremytrip.com or www.travelguard.com for or talk to your current insurance provider.


please keep in mind that there are limited spaces for the tour. we will take deposits on a first-come/first-serve basis. let us know if we can help you in any way, answer any questions in advance---we would rather sort out your inquiries before receiving your deposit.




Ten Thousand Waves Tours LLC 2020  REGISTRATION



“MOUNTAINS & MONKEYS TOUR”

  October 10–27, 2020     ¥848,000


“KYOTO, KYUSHU & THE KUMANO KODO”

  October 29–November 17, 2020     ¥1,025,000


       

Name___________________________________________________________________



Address__________________________________________________________________



City State Zip______________________________________________________________



Phone number__________________________   email_____________________________



Passport number_________________________ expiration date_____________________

(With this registration form, please attach a clear copy of your current passport)


Birthdate _________________________


If you are traveling with someone, please name person(s)___________________________


__________________________________________________________________________




PAYMENTS


I am making a non-refundable deposit of $1000 US Dollars per tour to secure my reservation.


Please charge my credit card

#_______________________________   exp. date___________


Billing address if different from above_____________________________________

   or

I am including a check for the deposit made payable to Ten Thousand Waves Tours LLC, 320 Tesuque Drive, Santa Fe, NM 87505


I would like to pay for the total tour cost with my credit card

#______________________________   exp. date________

or with a personal check made payable to Ten Thousand Waves Tours LLC.



Notice of Enforceability: When you register for a tour with the Company, you are entering into a binding agreement that assumes all terms and conditions are fully understood as stated in the following materials. Your signature below indicates your consent and agreement to this entire agreement. Ten Thousand Waves Tours LLC is a New Mexico Limited Liability Company, hereinafter referred to as the Company.




Signature___________________________________________ Date__________________





MEDICAL INFORMATION AND EMERGENCY PLAN

THE COMPANY IS COMMITTED TO THE SAFETY AND WELL-BEING OF ALL PARTICIPANTS!

PROOF OF TRAVEL INSURANCE IS REQUIRED.

EMERGENCY CONTACT PERSON MAY NOT BE THE PERSON YOU ARE TRAVELING WITH.



Emergency Contact InformationDoctor Information (optional)


________________________________________________________________

Name            Name

________________________________________________________________

Relationship            Telephone


__________________________________________________________________

Telephone        Address


_________________________________________________________________

Email AddressCity   State             Zip



Do you have any medical conditions we should be aware of ?_________________________________


___________________________________________________________________________________


Do you have allergies or dietary restrictions ?______________________________________________


Do you take medications we should know about ?___________________________________________


Company guides will at all times have access to travelers emergency contact and medical information. This information will also be kept in the company home office.



SUPPLEMENTAL EMERGENCY MEDICAL TRANSPORT INSURANCE

The company recommends travelers look into this. If you decide to purchase SEMT insurance, please provide us with the name of the insurance company and your policy number.


CRISIS TEAM

DEBORAH FLEIG: Group leader & organizer,  US cell number +505-577-3431

KAZ TANI: Group guide & Japanese translator, Japan cell number 080-5524-6492

REEVE STEIN: Controller, US office number 505-992-5008

COURTNEY MORRIS: Projects coordinator, 505-982-9304

LINDA TETRAULT: main office, US number 505-989-4104



IN CASE OF EMERGENCY THE FOLLOWING GUIDELINES WILL BE IN EFFECT:


•To keep the group together as much as possible.

•The Company will be in immediate contact with the proper local authorities to assess the situation on the ground.

•The Company home office in the U.S. will call emergency contact numbers on file for each traveler if needed.

•Two members of our Crisis Team (Kaz and Deborah) are CPR certified and at least one will accompany all tours.

•The Company will update the home office of any and all situations as necessary.

•In the case of an accident or medical emergency, immediate medical treatment will be sought and if necessary the traveler may be transported to the nearest hospital. Costs incurred in any transport or treatment are the responsibility of the traveler.

•In the event of a natural disaster; or of a political or terrorist situation, the Company will contact the appropriate local authorities to asses the situation and determine a course of action.

•In the event of not being able to return to the U.S. as scheduled, the tour guides and staff will make all the appropriate decisions regarding where to stay and how to return home safely.





ASSUMPTION OF RISK AND LIABILITY WAIVER


I acknowledge I am voluntarily participating in this trip with the knowledge of the risks and dangers involved which include, but not limited to: negligence in any manner on the part of TEN THOUSAND WAVES TOURS LLC, any illness, disease, injury; physical loss or disability, death, acts of nature; terrorism, criminal activity; dangers associated with animals; transportation failures, delay or damage to personal property, stolen personal property, food poisoning; and over booking or changing services.  I HERBY AGREE TO BE RESPONSIBLE FOR MY OWN WELFARE (AND MINORS TRAVELING WITH ME) AND ACCEPT ANY AND ALL RISKS OF DELAY, UNANTICIPATED EVENTS, INCONVENIENCES, ILLNESS, INJURY, EMOTIONAL TRAUMA OR DEATH.


TEN THOUSAND WAVES TOURS LLC reserves the right in its sole discretion to accept, decline to accept, or remove a participant of a tour because of any physical, mental or other condition or disability that would create a hazard for said person or other participants.


In exchange for good and valuable consideration, I hereby RELEASE AND DISCHARGE FOREVER TEN THOUSAND WAVES TOURS LLC, its owners, independent contractors, affiliated entities, volunteers and employees FROM AND AGAINST ANY AND ALL LIABILITY ARISING FROM MY PARTICIPATION IN THE TRIP.   I agree that this release shall be legally binding upon me personally, all members of my family and all minors traveling with me, my and their heirs, successors, assigns, and legal representatives.  It being my intention to fully assume all risks associated with this trip and to release TEN THOUSAND WAVES TOURS LLC from any and all liabilities to the maximum extent permitted by law.


By signing this Assumption of Risk and Release of Liability, the participant does not release TEN THOUSAND WAVES TOURS LLC from liability resulting from gross negligence or intentional acts.


MEDIATION AND ARBITRATION. I agree that any dispute concerning, relating, or referring to this agreement, or any other material pertaining to this tour, or any damages due to injury or death which occurs during or in connection with this tour, shall be resolved as follows: the parties shall first seek settlement of that dispute by mediation.  If the dispute is not settled by mediation within ninety days of the appointment of the mediator, or such further period as the parties shall agree in writing, the dispute shall be referred to and fully resolved by arbitration under the American Arbitration Association (“AAA”) Rules, which Rules are deemed to be incorporated by reference into this clause.  The governing law of the agreement shall be the substantive law of the State of New Mexico, unless the parties agree otherwise. 


KNOWING AND VOLUNTARY EXECUTION: I have carefully read and fully understand the contents and legal ramification of this Assumption of Liability and Waiver Agreement.




___________________________________________________

Signature (18 years of age or older)Date





TERMS, CONDITIONS & COSTS



1.HOW TO BOOK


•The Company requires a per person non-refundable deposit of $1000 US per tour to secure your reservation. The Company accepts credit card payments and personal checks.

•Full payment is due 120 days prior to trip departure. Mail or email signed registration with deposit, signed medical form, signed assumption of risk and liability waiver (all which can be downloaded from this site) and a copy of your passport to Ten Thousand Waves Tours LLC, 320 Tesuque Drive, Santa Fe NM  87505. We will then contact you to confirm your reservation and send you any relevant documents. Please contact us via email if you have any questions and to confirm the tour is not fully booked before mailing in your documents. dfleig@mac.com

•Trip costs are quoted in Japanese Yen. The conversion of Dollars into Yen (using the official exchange rate on the day of transaction which includes a small .75 percentage exchange fee) is made on the first business day following the date payment is received.  You can lock in an exchange rate at any time subject to us receiving full payment for the trip.

•It is your responsibility to ensure that your is valid and current prior to departure.

•We require that you purchase travel insurance to protect your investment, health and peace of mind. Please send proof of purchase as soon as you have this set up.



2.TRIP COSTS


•INCLUDED in trip costs: planned accommodations; all breakfasts and most dinners; all ground transportation and domestic air travel if included in itinerary; transfers to and from tour flights and to and from Narita Airport and Narita City as noted in itinerary; guides; translators; organizers; port charges; planned excursions; sightseeing as scheduled with the group; itinerary and educational materials; pre-departure Information;  all gratuities (excluding train and ship crew, local guides and bus drivers); departure taxes, service charges and local taxes.

•NOT INCLUDED trip costs: air transportation and related taxes and fees; optional activities; passport and visa costs; baggage/accident/cancellation insurance; any subway, train or taxis not listed in the itinerary; lunches and snacks; alcoholic and nonalcoholic beverages; laundry; telephone calls; internet if not provided by lodging; spa treatments; hot springs entry fees; medical or personal items.

•All lodging costs are based on two people sharing a room (double occupancy).  Single rooms at additional cost are limited and in most cases shared rooms are the only option.  Upgrades to single rooms and cabins may be available at an additional cost on a first-come, first served basis.  In the event you do not have a roommate, we can often arrange for a roommate, but we cannot guarantee the suitability of the match or the gender of the person.

•The company makes reasonable efforts to ensure that all planned accommodations and meals are available.  In the event they are not available or they are unused by the traveler, every reasonable effort will be made to substitute with at least comparable accommodations and meals at no additional cost.



3.CANCELLATIONS AND REFUNDS Cancellation of a booking must be in writing to the Company. 

•a refund of 50% will be made if you cancel 120 days or more prior to departure.

•all payments are non-refundable if you cancel less than 120 days prior to departure.

•additional bookings, programs and holiday departures may have higher cancellation penalties.

•the Company may cancel any trip for inadequate enrollment or good-faith concerns for participant’s safety, health and welfare with refund. 

•If you are unable to join a tour or leave it, for any reason, prior to its completion, no trip refund can be made.

•The company is not liable for cancellations or delays which are subject to operational decisions by airlines.

•We reserve the right to ask you to leave the tour in progress because of any physical, mental or other condition or disability that would create a hazard for you or other participants.



4.BAGGAGE

Travelers are limited to one piece of luggage weighing no more than 50 lbs and no larger than 24 inches. Please keep in mind, there is limited baggage room on countryside shuttle buses and trains. Baggage and personal items are at all times the responsibility of the traveler. Traveler’s are required to carry their own luggage. Excess baggage will incur penalities that are the responsibility of the traveler.  If you cannot lift and fit your bag into the overhead compartment of the train or plane, you will be required to utilize a shipping service at your cost (approx. $50 per bag per shipment).



5.PHOTOGRAPHY

The company reserves the right to make use of any photography or film taken by our staff for general publicity purposes without payment or permission.



6.TRIP INSURANCE

The company requires proof of Travel Insurance. It is your responsibility to purchase insurance and determine the right coverage amount.  We recommend you contact your current insurance provider for further information.



7.ITINERARY CHANGES

The Company reserves the right to modify or change trip itineraries and trip operators.




waves tours--inclusions/exclusions


tour cost includes:

• all breakfasts
• most dinners (see itinerary for details)
• all hotels and taxes
• transfer transportation to and from narita airport and narita city
• train pass for bullet train travel  if applicable (**you will be responsible for this pass once we commence the train travel portion of our trip. if you lose this pass en route, you will be expected to pay for subsequent train tickets.)
• domestic air travel and transfers (when included in itinerary)
• local trains in the country
• local buses in the country
• events, activities as noted in the itinerary
• pre-departure information and planning
• itinerary and educational materials
• guides and translators (called kaz and deborah!)


things not included:

  1. •international airfare, related taxes and fees
    • passport costs
    • baggage/accident/cancellation/travel insurance
    • extra baggage fees
    • lunches
    • beverages (especially the adult kind; water is safe to drink from the tap in japan)
    • snacks and supplementary food (this is especially true for deborah!)
    • optional cultural tours purchased through us or local operators
    • subway & monorail fares except to scheduled activities when traveling with group
    • extra subway/train fares/taxis beyond group excursions listed in itinerary
    • massages, baths, spa treatments while at hot springs or hotels
    • personal expenses such as laundry, telephone calls, internet time when not provided in lodging • hot springs entry fees
    • toiletries, personal or medical needs